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How to open a Coworking space in Portugal

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Opening a coworking space in Portugal can be a highly profitable and fulfilling business venture, especially given the rise of remote work, digital nomadism, and flexible office solutions. However, setting up a coworking space involves navigating legal, financial, and operational requirements. With the right support, you can successfully establish your business and cater to a growing market of entrepreneurs, freelancers, and remote workers. In this guide, we’ll walk you through the essential steps to get started.

Co-working Industry in Portugal

Portugal has become a hotspot for startups, remote workers, and digital nomads, particularly in cities like Lisbon, Porto, and the Algarve. With an increasing number of professionals seeking flexible workspaces, the demand for coworking spaces is on the rise.

In 2024, over 600 new coworking spaces were registered in Portugal (source: Associação Portuguesa de Espaços de Trabalho Partilhados). The growing trend of hybrid work, combined with Portugal’s startup-friendly ecosystem, makes it an ideal location for launching a coworking business.

If you’re considering opening a coworking space in Portugal, ensuring legal compliance and financial sustainability is key to long-term success.

Steps to open a Coworking space in Portugal

Launching a coworking space requires several legal and administrative steps. Here’s a breakdown of what you need to do:

1. Obtain a NIF (Tax Identification Number)

Before you can register a business in Portugal, you need to obtain a Número de Identificação Fiscal (NIF). This number is necessary for all business-related activities, including tax registration and legal compliance. With Rauva, you can acquire your NIF quickly and efficiently, 100% online.

2. Secure a Portuguese Business Address

A valid business address is required to register your pet shop. Whether you plan to have a physical store or operate online, a registered address is mandatory. Rauva provides certified address services to meet this requirement.

3. Register your company

You must register your business with the Portuguese authorities to operate legally. Rauva simplifies this process by assisting with company registration, obtaining your NIPC (Número de Identificação de Pessoa Colectiva), and ensuring compliance with all regulations

4. Open a business Bank Account

Within 15 days of registering your business, you must open a business bank account to manage transactions and financial operations. Rauva helps facilitate this by providing seamless business banking solutions that support transactions in over 20 currencies.

5. Obtain Necessary permits and Insurance

Operating a coworking space requires specific permits and insurance policies, such as:

• Business Operating License from the local municipality
• Fire and Safety Compliance Certification
• Public Liability Insurance to cover accidents or damages
• Lease or Property Ownership Documentation

Rauva’s legal advisors will ensure your business obtains the necessary permits and complies with local regulations.

6. Set Up Accounting and Tax Compliance

Managing finances efficiently is crucial for business success. You’ll need certified accounting services to handle tax obligations, invoicing, and expense tracking. With Rauva’s accounting specialists, you gain access to expert financial management services tailored to your coworking business.

Developing a Business Plan for your Coworking space

A strong business plan will help you define your goals and secure investors if needed. Key elements to include are:

1. Market Research

Understand the demand for coworking spaces in your location, analyze competitors, and identify your unique selling points. Are you targeting freelancers, startups, or corporate teams?

2. Define your business model

Decide on the structure of your coworking space:

• Hot desks and dedicated desks
• Private offices for small teams
• Meeting room rentals
• Event spaces for workshops and networking
• Membership-based models vs. pay-per-use services

3. Property selection and setup

Find a space that aligns with your business model. Consider factors such as location, accessibility, size, and amenities (high-speed internet, printing facilities, kitchen areas, etc.).

4. Technology and Booking System

Invest in a digital platform that allows members to book desks, meeting rooms, and access additional services. Automating payments and scheduling improves efficiency.

5. Marketing and Branding strategy

To attract members, focus on:

• Creating a strong online presence with a website and active social media channels.
• Running promotional offers or free trial periods.
• Partnering with startup incubators and local business groups.
• Hosting networking events to build a community around your space.

How Rauva can support your Coworking Space

Starting a coworking space involves multiple legal, financial, and operational steps. With Rauva, you gain access to a complete support system that simplifies the process:

NIF Registration – Get your tax identification number effortlessly.  
Company Formation – Let our experts handle your business registration and compliance. Business Bank Account Setup – Access multi-currency banking solutions for smooth financial transactions.
Accounting and Tax Services – Stay compliant with certified accountants managing your finances.
Legal Advisory – Our partners guide you through obtaining licenses, insurance, and regulatory approvals.

With Rauva, you get everything you need to launch your coworking space in one place—efficiently and stress-free.

Are you ready to launch your coworking space in Portugal? Join thousands of successful entrepreneurs and take the first step today. Contact Rauva now and let us guide you through the process—your journey to success starts here!

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